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Plain Language Tool Kit
Plain
Language Audit Tool (471.56 KB)
A checklist and readability tests
What is a plain language audit?
A plain language audit shows if a document(s) uses plain language
guidelines.
It features:
➤ A checklist of plain language guidelines
to show which guidelines are present and which are absent in the document(s).
➤ A readability test to show the grade reading level a
person should have to read, understand, and use the information in the
document(s).
Plain language is writing for your readers. Plain language applies
writing and design guidelines that help people read, understand, and use
written information.
How to do a plain language audit?
There are four simple steps to this audit:
1. Pick one document or group of documents.
2. Use the checklist to identify which plain language guidelines
are present and which are absent in the document(s).
3. Do a readability test.
4. Identify document(s) that need a plain language edit.
Experts agree on this general guideline about what grade reading
level to aim for in public documents.
Grade 5 to 6
Essential information for people who have less than 8 years of
school or whose first language is not English
Grade 7 to 8
Public information that has new terms and concepts or specialized
subject matter.
Grade 10 +
Specialized information for people who are familiar with the topic
and who have good literacy skills.
Online readability tests are easy to use and free.
Write
for Your Reader (1.59 MB)
An easy-to-use 'how to' manual for people who write or edit
reports, memos, minutes, brochures, or other documents; includes the following.
Alternate Words and Phrases
Use this list to find a simple, short, clear word or phrase to
replace a complex, long, abstract word or phrase. Add your own favourites to the list.
Writing Samples
We chose seven writing samples from existing documents to show how
your writing can change if you use plain language guidelines.
The first writing sample is from the Workers’ Compensation Board
brochure for artists and carvers.
The first version of this writing sample is from the old brochure.
The second version is from the new plain language brochure.
The first version of all other samples is from an existing
document.
We wrote the plain language versions for this handbook.
There is a Summary Checklist of Plain Language Guidelines at the
end of this section.
Putting
Plain Language Into Practice (538.3 KB)
Based on 7 readability formulas:
Grade Level: 8
Reading Level: standard / average.
Reader's Age: 12-14 yrs. old
(Seventh and Eighth graders)
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